SAP Cost Center Training

Cost Center Team Leaders have access to run the following reports:  ZHF_CCEXPENSE – Cost Centers: Actual/Plan/PY/Var  S_ALR_87013611 – Cost Centers: Actual/Plan/Variance  S_ALR_87013612 – Range: Cost Centers  S_ALR_87013613 – Range: Cost Elements

 S_ALR_87013614 – Cost Centers: Current Periodic/Cumulative

 S_ALR_87013633 – Cost Centers: Actual/Plan/Variance/Previous Year  S_ALR_87013640 – Cost Centers: Period Breakdown Actual/Plan

This example will go through the steps to run S_ALR_87013611. At the end of this example are print screens of what each of the above reports look like.

Running the Report

From the Main Menu, go to transaction code S_ALR_87013611

Type S_ALR_87013611 in the address field, or follow the menu path and double click.

Cost Center Expense Reporting

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The following screen will appear:

Controlling Area = 1000 Fiscal Year, From Period & To Period = populate based on requirements Plan Version = 0 Cost Center Group, Or Values = populate based on requirements Cost Element Group = FLASHCOST

Update the Selection Values and Selection Groups as needed.

 Selection Values - Controlling Area will always be 1000 and Plan Version will always be 0.

 Selection Groups – Cost Element Group will always be FLASHCOST. Use the Cost Center Group for your area. If you only want to see one cost center, enter the one cost center number.

Note: If you are running report ZHF_CCEXPENSE, Controlling Area and Plan Version fields will not appear on the screen. Configuration for these reports has been set to always use Controlling Area 1000 and Plan Version 0. Everything else on this screen is the same as the other reports.

Cost Center Expense Reporting

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In our example, we are going to look at January to May, 2005 for all cost centers.

Update selection criteria. Click Execute

Cost Center Expense Reporting

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The following screen will appear:

Click on the Right Arrow to view cost center list

On the left side of the screen, click on the arrow to view all cost centers included in report. To view only one of the cost centers listed, double click on it. The report on the right will automatically update.

Note: If you are running report ZHF_CCEXPENSE, the values will be in local currency. If you run this for HFE cost centers, the report will be in EUR. If you run it for HFS, the report will be in RMB. Do not run for multiple companies at one time, as the report will not run correctly (cannot add different currencies together). Only run for one company at a time.

Cost Center Expense Reporting

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The view the detail to of an account, double click anywhere in the row of the account you wish to view.

To drill down on the Telephone Expense, click anywhere on that row. When the Select Report box appears, select what you need detail on (i.e. Cost Centers: Actual Line Items).

Cost Center Expense Reporting

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The detail of that line appears.

Cost Center Expense Reporting

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Report’s Print Screen

ZHF_CCEXPENSE – Cost Centers: Actual/Plan/PY/Var

 Compares Actual to Plan & Prior Year with Variances, by G/L Account Number

S_ALR_87013611 – Cost Centers: Actual/Plan/Variance  Compares Actual to Plan, by G/L Account Number

Cost Center Expense Reporting

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S_ALR_87013612 – Range: Cost Centers  Compares Actual to Plan, by Cost Center

S_ALR_87013613 – Range: Cost Elements

 Compares Actual to Plan, for each cost center within each G/L Account Number

Cost Center Expense Reporting

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S_ALR_87013614 – Cost Centers: Current Periodic/Cumulative

 Compares Actual to Plan for Period and YTD, by G/L Account Number

S_ALR_87013633 – Cost Centers: Actual/Plan/Variance/Previous Year  Compares Actual to Plan, by G/L Account Number  Also shows Prior Year values, without variances

Cost Center Expense Reporting

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S_ALR_87013640 – Cost Centers: Period Breakdown Actual/Plan  Compares Actual to Plan, by month

Cost Center Expense Reporting

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